Overtime functionality

Created by GM Support, Modified on Mon, 17 Nov at 5:16 AM by GM Support

Here you will learn how to set up and track overtime hours in Jira Connector.

Overtime Setup

You can find Overtime Setup under the fast tab in Jira Connect Setup.

Overtime TempoCustFieldName: Specifies the Tempo custom field which is used in Tempo to mark overtime worklogs.

Overtime Work Type Code: Specifies the Work Type Code used for overtime hours.

Overtime Base Calendar Code: Specifies the Base Calendar Code used to define Work Type Code for the job on holidays.

How to set up Overtime functionality

To track overtime hours in Jira Connector, configure a custom field in Tempo to mark overtime hours logged.

Follow these steps:

In Tempo

1. Configure the overtime custom field (checkbox!):

Go to Settings > Work Attributes and add a new work attribute (custom field) of a checkbox type (boolean).

Note that the Jira Connector cannot process any field types other than Checkbox.

2. Log normal working hours for a task.

3. Log overtime hours for the same task, ticking the configured checkbox.

In Jira Connector

1. The first step is to pull the overtime custom field from Tempo to the Jira Connector.

In Jira Connect Setup, go to Actions > Tempo Custom Fields Setup.
Enter the exact field name in the Field Name and click Actions > Get Custom Fields Key. The field key will appear as Tempo Key.

2. Now, after the overtime custom field is added, return to Jira Connect Setup (Overtime Setup) and select the added field for Overtime TempoCustFieldName.

3. Create a new Work Type Code with Unit of Measure Code = TIME

and select it for Overtime Work Type Code:

The selected Work Type Code will be used to set up the unit price for overtime hours (typically different from the normal unit price).

4. Select the Overtime Base Calendar Code (used to define Work Type Code for the job on holidays/weekends):

You can create a separate calendar to select as the Overtime Base Calendar Code. In this calendar, indicate weekends and holidays there (one-day holiday, annual recurring, or weekly recurring):

If you log overtime hours on a weekend or holiday, the Unit Price indicated for the overtime hours will be applied.

The normal hours logged on a weekend/holiday will be calculated as per standard BC logic.

Importing Issues with Overtime Worklogs

After the tasks with overtime worklogs are imported and processed, go to Project Journals to verify that the Unit Prices for normal and overtime hours are correct (use standard BC functionality to configure Unit Prices).

Post the Journal Lines to create budget lines for normal and overtime hours.

Suggest billable lines to calculate and approve the respective amounts.

Create Project Sales Invoice. The normal and overtime amounts will appear in the Sales Invoice.